Board of Directors Meeting Minutes 6/1/06
Attendees: Allen Andrews, President; Judi Just, Vice President; Darlene Kaelin, Secretary; Nancy Thayer, Treasurer
The meeting began at 11:30 a.m. at SOS Staffing with lunch compliments of Nancy Thayer/SOS Staffing.
Approval of Minutes
Minutes of the April 28, 2006 Board of Directors Meeting and minutes of the May 24, 2006 chapter meeting were approved as submitted. We will post these minutes on our new website once it is available.
Treasurer’s Report and Related Items
Nancy distributed a copy of the treasurer’s reports for March and April of 2006. The reports are attached to these minutes and incorporated herein by reference.
Allen presented the Chamber of Commerce invoice for payment. The board discussed whether or not being a member of the Chamber is worth the annual fee of $325.00. Nancy pointed out many marketing benefits available through the Chamber if we could find the time to research them and actually take advantage of them. Allen suggested that in the future we might appoint a special chairperson to be a liaison with the Chamber. After much discussion the board determined that we will continue our membership in the Chamber for another year.
Allen presented an invoice from Mile High Computer for the 2nd quarter maintenance of our current website. The board approved payment of this invoice with the understanding that we will cancel this service once our new website is up and running.
The Chapter Achievement Plan recommends that each chapter prepare an annual budget, and the board agreed that this would be a good thing to do. Nancy said she would create a basic budget with board member input through e-mails.
We do not have any outstanding payments due for “no-shows” to the May lunch meeting.
Allen inquired if we have made a donation in 2006 to the SHRM Foundation. Nancy said that we have not. The board decided to donate $50.00 to the foundation in 2006. Nancy will send the check. (Note: this is the same amount that was donated in 2005.)
Monthly Meetings/Speakers/Annual Conferences
Meeting evaluation forms were available at the May meeting; however, none were completed and submitted to the board. At future meetings the President will bring the evaluations to the attention of the group before the meeting begins to allow for more time to complete the forms.
For the upcoming June 20 meeting Allen has confirmed our speaker will be Reed Barr from the Casper Chapter. He is the legislative liaison who recently made a trip to Washington, D.C. He will present to us what he learned on his trip.
Ron Christensen of United Blood Services asked to be allowed to present a 6 minute video at our June meeting. The board agreed that it must not be a “selling” video, but a generic presentation of why people should donate blood. Nancy suggested that one of the board members review the video before the meeting, and all agreed that this was a good idea. Allen will contact Ron to arrange a preview.
We will not have a meeting in July due to Frontier Days.
In August we will tentatively present the SHRM PowerPoint.
In September the State Conference takes place, so we may cancel our meeting for the month of September.
In October the board would like to pay for a speaker to present a half day seminar. Judi said that she will glean some ideas from the national conference in D.C. that she will be attending. Nancy suggested Stephanie Pyle of Organize by Design as a potential speaker.
In November we will be holding elections for board members. Allen suggested we send out an inquiry to our members for interest in serving on the board. Darlene said that several people indicated on their membership application that they would be interested in serving on the board. She will e-mail to the board the names of those who expressed an interest.
For December we need to be thinking of a location and entertainment for the holiday meeting. Nancy said she wants to locate a sponsor for our lunch in December.
The Fall Leadership Conference will be in Alexandria, D.C. on November 9 through November 11. Our chapter is able to pay for one person to attend the conference and Allen proposed that as President-Elect Judi should attend. Judi and the other board members agreed that she should attend, provided she can get the time off from work.
Allen attended the annual State Council Leadership meeting on April 29 in Casper. He presented the board with a brief summary of the meeting. Karen Verrico, CAE Regional Director for Pacific West SHRM was a guest speaker (she is the person over Marilyn Hoppen). Topics of discussion included the many benefits of belonging to SHRM, the Chapter Achievement Plan for the State Council, radio free public address, newspaper advertising, and workforce readiness. Allen is also expecting to receive three DVD’s on the topics of “Fueling the Talent Engine,” “HR Role Models,” and “HR in Alignment.” We could potentially use one of these DVD’s at our November meeting to facilitate a discussion.
Membership
The board discussed offering reduced dues for those joining the chapter after July 1. The decision was made that we will not offer any type of reduced fee for membership dues during the year.
There is one person (Michael Balanoff) listed on the “at large” member list from National. Allen will send him an e-mail to make him aware of our chapter.
Allen said that he found out that we are to send our member list to National every quarter. Darlene will e-mail our list to the contact at National as outlined in Allen’s e-mail to her this week.
Scholarships
The board received two applications for the University of Phoenix scholarship. The two applicants are Rich Pfeiffer and Stephanie Pyle. After reviewing the applications, the board decided to award a $2,500 scholarship to each. However, since it has taken us some time to complete this process, and since Veronica Pedersen who was spearheading this scholarship is no longer with University of Phoenix, Allen will contact the University to ensure that nothing has changed since our last communication with them. If the scholarship is still available, Allen will draft a letter to the applicants to let them know they have been selected.
Job Descriptions for the Board of Directors
The board members have reviewed the draft copies of job descriptions for their positions, and there are no revisions at this time. We will adopt the job descriptions as written and Darlene will post them on our new website when it becomes available.
Website
Darlene was to have completed the two hour training on the new website last week, however, the trainer had a family emergency and the training has been postponed until June 6. Once the training is completed, the next step will be to notify our members and distribute their passwords for the new site. This should be completed in June.
Adjournment
The meeting adjourned at 1:00 p.m.
Respectfully submitted,
Darlene Kaelin
2006 FHRA Secretary
